I In contrast, Examined & Picked: 6 Greatest Procure-to-Pay Software program

My prime 6 finest procure-to-pay software program suggestions for 2025

Throughout testing, I noticed how one of the best procure-to-pay software program options streamline procurement with options like buy order monitoring, bill matching, and approval automation. These instruments assist companies cut back errors, enhance money move, and simplify provider administration.

Firms like Amazon, Coca-Cola, and Microsoft deal with hundreds of provider transactions effectively, however you don’t have to be a world enterprise to learn from P2P software program. Even smaller companies can reduce prices, cut back handbook work, and achieve higher monetary management.

To assist companies of all sizes, I’ve examined and analyzed prime P2P instruments. Based mostly on automation, ease of use, and general effectivity, listed below are my six finest picks for 2025.

What I search for in procure-to-pay software program

When evaluating one of the best procure-to-pay software program, I give attention to a number of key options to find out its effectiveness: 

• Finish-to-end procurement automation: I check how nicely the software program automates the procure-to-pay lifecycle, from buy requisition to bill reconciliation. Multi-tiered approval workflows, customized buy order (PO) creation, and seamless provider catalog integration are important. A rule-based automation engine ensures compliance with procurement insurance policies, whereas digital requests for quotations streamline vendor choice.
• Provider administration: I consider how successfully the software program consolidates vendor information, automates threat assessments, and streamlines onboarding workflows. Synthetic intelligence (AI)-driven provider efficiency analytics observe pricing developments, contract adherence, and supply key efficiency indicators. Constructed-in compliance instruments assist guarantee distributors meet regulatory and environmental, social, and governance (ESG) requirements.
• Catalog and contract administration: A contract administration module should implement negotiated phrases, preserve audit trails, and subject automated renewal alerts. Punchout catalogs and real-time provider pricing updates guarantee procurement groups entry the most recent product availability whereas optimizing price management mechanisms.
• Bill processing and fee automation: I assess how nicely the system automates three-way matching to validate invoices towards POs and receipts, decreasing errors and fraud. Optical character recognition (OCR) extracts bill information with machine-learning-driven accuracy, whereas accounts payable (AP) system integration ensures clean automated clearing home (ACH) transfers, wire transfers, and digital card funds. Options like dynamic discounting algorithms maximize early fee advantages, bettering money move optimization.
• Spend analytics and value management: AI-powered spend analytics present real-time visibility into procurement expenditures, permitting monitoring of class spending, provider efficiency, and finances adherence. Predictive modeling identifies price anomalies, inefficiencies, and potential financial savings alternatives. Interactive information visualization dashboards ship actionable insights for procurement technique changes.
• Compliance and threat administration: Embedded regulatory compliance monitoring ensures alignment with the Common Information Safety Regulation (GDPR), Sarbanes-Oxley Act (SOX), Worldwide Monetary Reporting Requirements (IFRS), and ESG mandates. Automated audit trails improve monetary transparency, whereas AI-powered fraud detection algorithms flag duplicate invoices, unauthorized transactions, and high-risk vendor actions. Customizable approval workflows forestall coverage violations and unauthorized spending.
• Integration with enterprise useful resource planning (ERP) and monetary methods: I test how nicely the software program synchronizes with main ERP platforms to make sure real-time information consistency throughout procurement, finance, and stock modules. Representational state switch (RESTful) software programming interfaces (APIs) and pre-built connectors facilitate seamless third-party integration with eCommerce platforms, provider networks, and analytics instruments, eliminating information silos and bettering operational effectivity.

The record beneath accommodates real person critiques from our greatest procure-to-pay software program class web page. To qualify for inclusion within the class, a product should:

• Consolidate procurement data from a number of information sources
• Handle all or most operations which are a part of the procurement cycle
• Create and implement buying insurance policies and finest practices
• Monitor monetary transactions associated to procurement
• Outline and handle procurement enterprise processes

This information has been pulled from G2 in 2025. Some critiques have been edited for readability.

mjPRO is a procurement software program that helps companies discover the correct suppliers based mostly on class and shopping for patterns. From procurement and implementation to post-activation help, it’s a one-stop resolution for managing your entire buying course of.

Whereas testing the software, I discovered that its complete options embrace automated workflows, real-time information trade, and seamless provider administration, which might considerably enhance procurement effectivity.

Probably the most helpful features of mjPRO is its e-tendering and bid submission capabilities. The platform makes it straightforward to submit bids digitally whereas guaranteeing compliance and holding all tender-related paperwork organized in a single place.

What I like most about mjPRO is its automated workflow, streamlining repetitive duties for procurement and finance groups. Options like an auto-request for citation and auto-comparative assertion cut back handbook effort, whereas its built-in information trade makes communication between stakeholders clean and hassle-free.

Certainly one of my largest ache factors was the prolonged bid submission course of. Whereas the system offered clear steering, some steps felt unnecessarily difficult. 

The portal often froze, requiring me to log in a number of occasions. Whereas the platform usually functioned nicely, G2 customers additionally reported occasional glitches and bugs that interfered with usability.

I additionally struggled with the Excel format not working correctly, which slowed down the method even additional. Some G2 critiques point out that the submission workflow could possibly be extra streamlined for a smoother expertise.

What I dislike about mjPRO:

• The bid submission course of felt a bit extra advanced than essential, with a number of steps that took further time. Whereas the system offered clear directions, a less complicated course of would make issues simpler.
• The portal often froze, and I needed to log in once more, which slowed issues down. I additionally had some bother with the Excel format not working correctly, one thing a number of G2 customers additionally talked about.

What G2 customers dislike about mjPRO:

“The registration and doc add course of could possibly be additional streamlined for a smoother person expertise.”

– mjPRO Overview, Gaurav T.

SAP Ariba is a spend administration software that automates the buying lifecycle for oblique items and providers.

Whereas testing it, I noticed that it helps streamline procurement by integrating purchases, invoices, and approvals. It additionally connects with trusted distributors globally via the Ariba Community, making it a strong platform for purchasing and invoicing.

One factor I actually favored was how simply it built-in with SAP ERP and S/4HANA. Since all the things synced in real-time, procurement groups didn’t have to fret about handbook information entry or delays.

SAP’s buyer help was one other huge plus. Each time I had a difficulty, they offered clear explanations and walked me via the answer step-by-step. G2 customers have echoed comparable optimistic experiences.

That stated, getting began took time. The platform has many options, and studying find out how to use them correctly requires coaching. It was not probably the most intuitive expertise at first, so I needed to put in further effort to get comfy.

I noticed that it handles procurement nicely, however including smarter options might make it much more environment friendly. As per G2 customers, higher server accessibility and improved AI integration might improve automation. 

One other factor that stood out was the outdated UI/UX. It felt a bit clunky, and navigation could possibly be improved. G2 customers additionally talked about that the interface must be extra user-friendly. A modernized design would make the expertise a lot smoother.

What I dislike about SAP Ariba:

• Getting began took time as a result of the platform has many options, requiring correct coaching to make use of successfully. So, I needed to put in further effort to get comfy navigating the system.
• The UI/UX made navigation troublesome. Many G2 customers have additionally identified that the interface ought to be extra trendy and user-friendly to enhance general effectivity.

What G2 customers dislike about SAP Ariba:

“It’s fairly advanced, and customers may have time to completely perceive the software. Moreover, the excessive implementation price makes it much less accessible for smaller firms and startups, main them to discover different alternate options.”

– SAP Ariba Overview, Aditya B.

Coupa is an AI-driven procurement resolution that automates buying workflows, decreasing the necessity for handbook oversight. From each a person expertise and administration perspective, I discovered the system well-structured and environment friendly.

One of many largest benefits I noticed is how Coupa streamlines procurement. As soon as a vendor is linked, I merely find the required objects. After approval, the PO is robotically generated and despatched, eliminating further steps. This considerably reduces the workload for procurement groups, eradicating the necessity for fixed handbook administration.

I additionally explored Coupa’s analytics part, which was fairly highly effective. Whereas it took me a while to completely perceive its capabilities, I appreciated the intensive classes, filters, and reporting choices accessible.

That stated, the interface wasn’t very user-friendly. Like some G2 reviewers, I needed to spend further time determining the place issues had been, and I can see how somebody unfamiliar with the system would possibly wrestle initially.

I additionally observed restricted help for catalogs and cXML invoicing. Whereas the core procurement functionalities labored nicely, there weren’t sufficient assets or steering accessible for these areas.

Moreover, G2 customers have raised considerations about Coupa’s sourcing functionalities, provider data administration varieties, and threat modules, highlighting the necessity for enhancements in usability and suppleness.

What I dislike about Coupa:

• The interface wasn’t very user-friendly, requiring further time to navigate and find important features. Like some G2 reviewers, I discovered that somebody unfamiliar with the system would possibly wrestle initially.
• I observed restricted help for catalogs and cXML invoicing, which could possibly be irritating for companies counting on these options. Whereas the core procurement functionalities labored nicely, extra assets and steering in these areas would improve usability.

What G2 customers dislike about Coupa:

“Distributors typically discover the system difficult to navigate. Coupa has a number of screens requesting data, making it straightforward for them to lose their manner whereas accessing our type. The way in which these screens are offered also can trigger confusion about who’s requesting the knowledge. My solely expertise with Buyer Help was referring a vendor for assist, however they had been redirected again to me.”

– Coupa Overview, Verified Consumer in Mining & Metals.

Airbase is a procure-to-pay resolution that simplifies expense administration with AI-powered automation.

Certainly one of my favourite options is how effortlessly I can snap an image of a receipt, and Airbase robotically uploads, saves, and extracts particulars with no handbook enter required.

The receipt matching characteristic is one other game-changer. When a receipt arrives in my inbox, Airbase seamlessly hyperlinks it to the correct transaction, decreasing errors and making expense monitoring easy. No extra digging via emails or manually matching receipts.

I additionally admire the clear approval course of, customers can see precisely who’s reviewing a request, comply with up if wanted, and as soon as authorized, reimbursements are despatched straight to the account.

Bill reconciliation is fast and hassle-free, holding vendor funds organized so I all the time know the place issues stand with out chasing down particulars.

That stated, PO requests could possibly be improved, if a request is denied, there’s no technique to entry or duplicate it, forcing me to begin over from scratch, which provides pointless work, particularly for recurring purchases.

I additionally want there was an choice to bulk edit descriptions, departments, and classes as an alternative of updating every receipt individually. This might make managing giant volumes of bills far more environment friendly. G2 critiques echo this concern, as many customers discover handbook updates time-consuming.

A reminiscence operate for recurring bills would even be a incredible addition. If Airbase might bear in mind my earlier coding and descriptions, it could streamline workflows and guarantee constant transaction administration.

What I dislike about Airbase:

• The PO request course of could possibly be improved since there is not any technique to entry or duplicate a denied request. For recurring purchases, a duplication characteristic would save effort and time.
• I want there was an choice to bulk edit descriptions, departments, and classes as an alternative of updating every receipt individually. Managing giant volumes of bills can be way more environment friendly with this functionality. Many G2 customers share comparable considerations.

What G2 customers dislike about Airbase:

“When requesting buy orders (POs) and digital playing cards, there isn’t a choice to return and duplicate a request. For instance, if a PO request is denied, I obtain an e mail notification, however I can not entry the denied PO. This creates further work, as I have to submit a brand new request from scratch.”

– Airbase Overview, Naor V.

Pluto is a company card and expense administration platform for MENA companies. On testing, I discovered it to be extremely helpful for managing reimbursements and automating accounts payable. 

Certainly one of my favourite options is the seamless approval workflow. It may possibly considerably cut back back-and-forth emails and be certain that expense approvals transfer shortly and effectively.

I additionally love how the receipt seize works. Procurement groups can merely snap an image via the app, and Pluto robotically extracts key vendor administration particulars like the seller identify, quantity, and date. It saves a lot time in comparison with handbook entry.

The clear and intuitive interface makes onboarding straightforward, even for first-time customers. I didn’t want a lot coaching to begin, and navigating the platform felt pure from day one.

That stated, based mostly on G2 critiques, I discovered that the preliminary setup with the compliance division took longer than anticipated for some companies, delaying full adoption. Streamlining this course of would enhance the person expertise.

I additionally assume the obligatory receipt add course of offers customers too little time earlier than the cardboard is robotically deactivated. A slight extension would make issues extra versatile.

From my expertise, the cellular app efficiency could possibly be improved. It often lags, and smoother performance would improve usability. G2 customers have echoed comparable frustrations, noting that the app could possibly be extra responsive for higher on-the-go administration.

What I dislike about Pluto:

• Based mostly on G2 critiques, I observed that the preliminary setup with the compliance division took longer than anticipated for some companies. Streamlining the method would tremendously improve the person expertise.
• I noticed that the cardboard was robotically deactivated if customers didn’t add receipts inside a brief window. Extending this time-frame barely would offer extra flexibility.

What G2 customers dislike about Pluto:

“What I do not like is that it takes two days for the assets to develop into accessible after the switch is made, and funds usually are not processed and acquired by the provider instantly, which might typically trigger difficulties. Moreover, some options want enchancment concerning synchronization with Xero. I might love for Pluto to sync in a manner that enables it to straight course of funds for payments recorded in Xero.”

– Pluto Overview, Verified Consumer in Advertising and marketing and Promoting

Procurify is an AI-powered procure-to-pay resolution. Whereas testing it, I appreciated its sturdy emphasis on buyer success. Their help crew is responsive, making it straightforward to get probably the most out of the platform.

I just like the customization choices that enable companies to arrange controls like spending limits, approval workflows, person permissions, finances monitoring, and coverage enforcement tailopurple to their wants. This flexibility ensures that procurement processes align completely with firm insurance policies.

The integration capabilities are spectacular! Connecting it with different methods has been clean, which might save groups effort and time in managing procurement workflows.

The cellular app is a large plus for procurement and finance groups. Whereas testing it, I observed it was very straightforward to handle purchases on the go, although I’d like to see all desktop options included within the app for a very seamless expertise.

The built-in experiences could possibly be extra highly effective. I observed that they lack the extent of granularity most finance groups want, and whereas exporting information to Excel is an choice, it requires further effort to use filters and analyze data successfully. G2 customers have additionally reported comparable challenges with reporting limitations.

The receiving module may be improved. I want there was an choice to return rejected objects to the procurement queue with out retriggering your entire approval course of. This might make reordering a lot easier.

One other limitation I observed was the order request course of. Procurement groups usually choose to consolidate a number of orders right into a single request, even when they’re destined for various amenities. Throughout testing, I discovered that whereas I might change the delivery handle throughout PO creation, having this feature accessible on the preliminary request stage would forestall a number of submissions and cut back the necessity for handbook checks.

What I dislike about Procurify:

• The built-in experiences lacked the depth most finance groups require, making information evaluation extra cumbersome. Whereas exporting to Excel was an choice, it added pointless steps to filter and analyze data successfully.
• The order request course of could possibly be extra streamlined by permitting a number of orders to be consolidated right into a single request upfront. This would scale back handbook submissions and get rid of further verification steps throughout PO creation.

What G2 customers dislike about Procurify:

“The one downside I’ve skilled is the lack so as to add objects to an order if one thing is forgotten. There isn’t any choice to edit or modify the order, solely to cancel it. In consequence, a number of order numbers are generated as an alternative of a single one for monitoring.”

– Procurify Overview, Vanessa V.

Construct higher provider relationships and drive effectivity with the finest provider relationship administration software program.